What Actually Drives the Cost
There's no honest flat price for automation, because cost tracks the shape of your workflow, not a menu. Two systems with clean APIs and few exceptions is a small job. Older tools, lots of edge cases, and strict reliability needs make it bigger.
Knowing the drivers lets you steer the scope — sometimes trimming a rare edge case out of the automation cuts most of the cost.
- How many systems are being connected
- Whether those systems have modern APIs or not
- How many exceptions and edge cases the process has
- The volume of work and how reliable it must be
- One-time build effort versus ongoing maintenance
- Any third-party tool or hosting subscriptions involved
How to Estimate the Savings
The savings side is math you can do yourself: time per task, times how often it runs, times the loaded cost of the person doing it. Then add the effects that don't show on a timesheet — fewer errors, faster turnaround, capacity freed for real work.
We can't put a number on your return without seeing your process, but we'll help you build the estimate before you spend anything.
- Time per task multiplied by how often it happens
- The cost of errors and the rework they cause
- Faster cash flow when invoices or orders go out sooner
- Capacity freed for higher-value work
- Reduced pressure to hire for pure busywork
How We Price It
We scope in a free consultation, then quote per project after we've actually seen the workflow — so the number reflects your situation, not a guess. Build and ongoing support are quoted separately, and you own what we build.
- We scope the work in a free consultation first
- A fixed project quote after we see the real workflow
- Build cost and ongoing support quoted separately
- You own the result — no lock-in to us
- We'll tell you when an automation isn't worth building
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Frequently asked questions
What does automation typically cost?
We won't quote blind, because it depends heavily on the systems involved and the complexity. After a short discovery call we give a fixed project quote, so you know the number before committing.
How quickly does automation pay for itself?
It depends entirely on how many hours it saves and how often the task runs. We help you estimate the payback from your own numbers before any work starts.
Are there ongoing costs after it's built?
Sometimes — third-party tools, hosting, or maintenance can carry a recurring cost. We separate those from the build cost up front so there are no surprises.